VSI Job Posting - Manager VSI Services (1980) Ltd

Manager VSI Services (1980) Ltd

 

Position Details

Position Title: Manager

Position Type: Variable, part time; permanent

Approximate Hours: Variable monthly; 10-45 hours per month dependent on set reporting timeline and number of claims

Compensation: $45.00 - $80.00 per hour; dependent upon qualifications and experience. 

Location: Northern Alberta,

Supervised by: President, VSI Services Board

Position Closing Date: December 5,2025 

Tentative Start Date: January 5, 2026

Responsibilities and Activities

The manager will be required to:

  • Financial Management. The manager is responsible for the financial administration of VSI Services Ltd including reviewing claims, issuing payments, and financial reporting. 
    • Process all claims on a monthly or quarterly basis.
      • Review all claims received for accuracy and compliance. 
      • Complete payment of all claims. 
      • Maintain payment documentation, including receipts and bank requisitions.
    • Prepare and gather information for the Annual Financial Statements
      • Submit information to the accountant to file income tax 
      • Prepare and submit GST claims 
    • Maintain annual budgets
      • Calculate, prepare, and send out new fee schedules
    • Calculate and submit requisitions to participating municipalities.
  • Maintaining Stakeholder Relationships. The manager is responsible for maintaining regular communication with participating municipalities, veterinary clinics, and other stakeholders as required through email, phone and in person. 
    • Prepare and submit quarterly reports to participating municipalities.
    • Consult with stakeholders regarding adjustments to the program of fee schedules.
    • Answer enquiries from municipalities, veterinary clinics, and others regarding VSI Services. 
  • Administration. The manager is responsible for the orderly running of VSI Services Ltd, including contract management, contact lists, fee schedules, and record management. 
    • Prepare and coordinate an Annual General Meeting and Board of Directors meetings as required, both in person and online. 
      • Attend all meetings and act as secretary including preparation of minutes. 
      • Submit prepared minutes and financial statements to necessary stakeholders, including municipalities and legal services. 
    • Maintain stakeholder contracts
      • Prepare and send out Municipality contracts
      • Prepare and send out Veterinary contracts
      • Update VSI veterinary contract and membership lists
      • Receive and file contracts from municipalities and veterinarians
    • Maintain and update client lists including address and contact files.

Qualifications

  • Demonstrated experience in financial management including budget oversight. 
  • A working knowledge of veterinary services.
  • Knowledge of municipal governments and non-profit legislation would be considered an asset. 

In addition to these qualifications, the successful candidate must:

  • Be legally entitled to work in Canada.
  • Have a valid driver’s license.
  • Be willing and able to work some variable hours as required.
  • Be willing and able to travel for events, meetings, and training.

To Apply:

Interested candidates must submit an application (resume and cover letter) by 11:59 pm on December 5th, 2025 to be considered for the position. Applications must be emailed to vsiservices16@gmail.com . Only candidates selected for interviews will be contacted. 

About VSI Services (1980) Ltd

VSI Stands for Veterinary Services Incorporated, a not-for-profit program with the primary intent of encouraging the development of veterinary practices in mostly northern Alberta. It provides support for veterinary services to four basic large animal species: cattle, swine, sheep and goats. Levels of coverage have changed over time for the various participating municipalities. Some municipalities also adopted additional species into the mix, often on a limited services covered basis.